Overview

AidKit, a fast growing social impact startup that helps nonprofits and government deliver cash with dignity, is seeking a Contracts and Compliance Manager to join our team.

About AidKit

AidKit is the engine that non-profits and governments trust to operate cash assistance programs. We replace convoluted workflows of glued together CRM’s, spreadsheets, surveys, forms, bank portals, and human tedium with one unified platform to allow organizations to operate more efficiently and get dollars directly into the hands of people who need it most.

AidKit grew out of a need to distribute funds that we raised to support undocumented workers in Colorado during the early days of the coronavirus pandemic. We built efficient, scalable systems to manage programs and distribute funds with equity and dignity.

“I lost my job due to COVID and couldn’t get unemployment. I didn’t ever think I would be able to receive this kind of help. Receiving this grant made me feel seen, that I mattered. That finally, for the first time, I was recognized in this country.” - Left Behind Workers Fund grantee

Our philanthropic roots have grown into a startup and we now provide the technology backbone for some of the nations largest direct cash programs. We specialize in serving a wide variety of populations, including:

• Undocumented Individuals
• Unhoused People
• Unlicensed Child Care Providers
• Refugees
• Low-Income People

As of February 2024, we’ve helped our partners distribute over $200M to more than 100,000 individuals and families. We are growing rapidly and the opportunity for impact ahead is immense. We are supporting the largest Guaranteed Basic Income and direct cash assistance programs in the United States and seeing new and exciting ways to support people living in poverty with dignified aid everyday.

About the Role

The Contracts and Compliance Manager will be responsible for reviewing, negotiating, and managing contracts, as well as working with legal counsel to ensure compliance with company policies and local, state, and federal laws. In addition, the individual hired for this role will help us maintain and enhance our compliance frameworks.

Responsibilities:

Contracting

• Review, negotiate and manage contracts, including but not limited to service agreements, data use and sharing agreements, vendor agreements, and non-disclosure agreements.
• Collaborate with legal counsel as necessary to ensure contract compliance and to mitigate legal risks, ensure that all contracts comply with company policies and procedures, as well as relevant laws and regulations.
• Assist in the refinement and implementation of contract management processes and procedures.
• Work with partners and clients to ensure smooth communication and contract management.
• Navigate procurement policies and procedures of our partners to ensure timely contracting to avoid program implementation delays.
• Prepare RFQs and RFPs to help AidKit identify the best-fit vendors.
• Analyze and evaluate contracts to identify areas of potential risk and develop strategies to mitigate those risks.
• Ensure all contracts are properly executed, stored, and managed in compliance with company policies and procedures.
• Keep abreast of changes in laws and regulations that may impact contract management.

Compliance

• Lead the ongoing implementation and maintenance of our compliance program (Currently SOC2, looking to add HIPAA).
• Conduct regular audits and assessments to ensure adherence to relevant standards and controls.
• Collaborate with cross-functional teams, including Engineering, Program Management, and Operations, to identify and address compliance gaps.
• Maintain policies, procedures, and documentation related to our compliance program.
• Provide guidance and training to internal teams on compliance requirements.
• Conduct internal assessments and risk analysis to identify potential vulnerabilities and recommend mitigation strategies.
• Monitor and track compliance-related incidents, perform root cause analysis, and implement corrective actions.
• Maintaining company-wide SaaS accounts.

Qualifications:

• Bachelor's degree in Business Administration, Contract Management, or equivalent work experience
• 2+ years of experience in contract management or a related field, and
• 2+ years oof experience in compliance or a related field
• Experience managing complex government, international development, or institutional contracts 
• Impeccable attention to detail
• Excellent analytical and problem-solving skills 
• Experience in managing government contracts
• Experience implementing and maintaining compliance programs
• Ability to work collaboratively in a team environment

Nice to Have's: 

• Candidates who have successfully navigated compliance audits in the past (especially SOC 2 and HIPAA) 
• Relevant certifications (e.g., CISA, CISSP) 
• Knowledge of relevant industry frameworks and regulations (e.g., ISO 27001, GDPR) 
• Familiarity with security technologies, vulnerability management, and incident response practices
• Familiarity with contract management software and tools
• Experience with cloud-based infrastructure and security controls

Compensation and Location

For this full-time position, you can work from anywhere in the United States. The salary range for this role is $110,000 - $130,000. We also provide equity which varies by position and experience and a comprehensive benefits package including 401K matching, health benefits, flexible schedule, and unlimited paid time off.